Administration and Finance Senior Manager
iDE, Madagascar

iDE is an international NGO with 40 years of experience in designing and delivering market-based solutions to poverty. iDE is headquartered in Denver, Colorado USA and operates in 11 countries around the world.

iDE is seeking applications from qualified candidates for an interim Administration and Finance Senior Manager (Aamp;F SM) for an anticipated four and half year USAID-funded Madagascar Urban Sanitation Activity (MUSA) programme which may convert to a long-term position upon grant award. This project aims to support the Government of Madagascar (GoM) to lead the sector and improve access to and use of sanitation products services in selected urban and peri-urban areas by strengthening the enabling environment for sanitation, improving the supply of and demand for sanitation products and services and improving key behaviors that contribute to the activity objectives.

iDE believes inclusive markets are the most powerful tool for creating prosperity, building resilience, and ultimately ending poverty. By listening to every stakeholderproducers, suppliers, retailers and customerswe can overcome critical bottlenecks and develop lasting solutions. At iDE, we continually challenge assumptions, make effective data- and evidence-driven decisions, and enable agile delivery of strategies and resources toward improved outcomes for our interventions. We also work to transform beliefs and practices that perpetuate inequality and use the knowledge we acquire to design social and behavior change programming that promotes the creation of resilient market ecosystems, which benefit all people.

This position is based at the iDE office in Madagascar and reports to the Finance and Compliance Director of the MUSA Programme. During the interim period or recruitment for the Finance and compliance Director, the Aamp;F SM will report directly to the Chief of Party (COP) of MUSA project. The Aamp;F SM will support administrative and finance oversight of the program, ensuring compliance with USAID and iDE administrative, operational, and financial policies.

The Aamp;F SM assists COP and FCD in all operational aspects of the iDE Office including Office Setup, recruitment, licensing and legal compliance, Finance administration, Logistic and Procurement.

The Aamp;F SM assists COP and FCD by providing critical coordination for administrative, operational and financial reporting workflow from the MUSA Programme implementation.

The Aamp;F SM is a key interfacing point with city-level staff as well with admin amp; finance staff of project partners.

iDE Office Setup

• Assist COP to oversee the setup of iDE Madagascar office, including: licensing and legal compliance, domiciliation and office rental, equipment procurement, banking setup, startup budget and financial administration.
• Support the COP and Deputy Chief of Party (DCOP) in recruiting the startup team including job posting, interview coordination, negotiation assistance.
• Coordinate with other iDE Madagascar leadership in the preparation, translation and adaptation of iDE and USAID policies and standard operating procedures and related templates and tools. Support the dissemination of these procedures internally (city office) and externally (implementation subparthers) where required.
• In coordination with HQ Finance staff, support and/or lead as assigned by COP/HQ finance, the planning, training, and implementation of procedures for financial reporting and administration, risk management, cash management, foreign currency exchange and banking relationships.
• Support the implementation and maintenance of financial systems and procedures for project management and delivery consistent with donor requirements.

Office Administration

• Provide ongoing support to the COP, DCOP, FCD to ensure iDE Madagascar and Subparthers’ strict compliance with iDE and USAID’s financial and administration policies and procedures.
• Support continual refinement of financial and administrative procedures in line with HQ guidance for all projects and train staff on these procedures to ensure sound management.
• Provide diligent oversight on Office and Program-related procurement activities with strict compliance with iDE or USAID policies.

Financial Administration

• Aamp;F SM will assist FCD with:
• Day-to-day financial and cash flow management tasks of iDE Madagascar at the Antananarivo and Project City Office level.
• Support the facilitation of timely disbursement of payroll funds from HQ Finance to Employer of Record (EOR) as needed.
• Compliance with Madagascar tax and statutory reporting requirements, as applicable for the non-profit sector.
• Assist in the preparation of the country office interim budget and payment request to iDE HQ

Job Rewards and Benefits